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November 2018 BOD Agenda

November 13, 2018

Kansas City Barbeque Society

Board of Directors Meeting

Wednesday, November 14, 2018

Agenda

 

Meeting called to order at  

Roll Call: Mike Peters, Wayne Lohman,  Dennis Polson, Mike Richter, Arlie Bragg, Randall Bowman, Phillip Brazier, Jason Cole, Alan Sellers, Jay Amsbaugh

KCBS Office: Carolyn Wells, Kim Collier

Request to Speak: 

Board Pledge:

            Recognizing barbeque as America’s cuisine, the mission of the Kansas City Barbeque Society is to celebrate, teach, preserve and promote barbeque as a culinary technique, sport and art form.

            I accept my duties as a KCBS director to further the KCBS mission so that truth, justice, excellence in barbeque and the American way of life may be strengthened and preserved forever. 

Minutes of Last Meeting

            Mike Peters: I move to accept minutes of the October meeting.

            2nd - 

             Mike Peters: I move to accept minutes of the October Special meeting.

            2nd - 

Financial Statements

            Phillip Brazier: Attached is the November financial report. Pleased accept this report.

President’s Report:

Sanctioning Report:

EventName

StartDate

EndDate

ContestLocation

*Brew, Blue & Bar-B-Q

5/3/2019

5/4/2019

Lansing, KS

Jesse James Barbeque Cook Out

9/14/2019

9/15/2019

Kearney, MO

Atlanta BBQ Classic

4/26/2019

4/27/2019

Atlanta, GA

*Elks BBQ Contest

6/28/2019

6/29/2019

Grandview, MO

*Smoking on the Osage BBQ contest and Car show

7/20/2019

7/21/2019

Osceola, MO

*Our Lady of Victory Holy Smokes BBQ Competition

8/2/2019

8/3/2019

CINCINNATI, OH

Hudson Valley Ribfest

8/16/2019

8/17/2019

New Paltz, NY

*Independence Fire & Ice BBQ Day 1

10/4/2019

10/5/2019

Independence, MO

*Independence Fire & Ice BBQ Day 2

10/5/2019

10/6/2019

Independence, MO

PigMania Franklin State Championship BBQ Competition

3/22/2019

3/23/2019

Franklin, IN

Stillwater Elks Lodge Blazathon

4/5/2019

4/6/2019

Stillwater, OK

*Fire it up Frostproof!

4/12/2019

4/13/2019

Frostproof, FL

KCBS Greek Fire Festival 2019

4/26/2019

4/28/2019

Marketplate, 

*Rock N Ribs BBQ Festival

4/26/2019

4/27/2019

Springfield, MO

Jiggy With The Piggy

5/3/2019

5/4/2019

Kannapolis, NC

Transylvanian BBQ Festival

5/18/2019

5/19/2019

Covasna County, 

Central Plains Ribfest

6/14/2019

6/15/2019

Holdrege, NE

Porkapalooza BBQ Festival

6/15/2019

6/16/2019

Edmonton, 

*Elkmont Lions Club Smokin Railroad St. BBQ Cook-off(BACKYARD ONLY)

6/21/2019

6/22/2019

Elkmont, AL

*Giant National Capital BBQ Battle

6/22/2019

6/23/2019

Washington, DC

San Luis Valley Beat the Heat BBQ

8/2/2019

8/3/2019

Alamosa, CO

Burleigh BBQ Championships (COMPETITORS SERIES)

8/3/2019

8/4/2019

Queensland, 

Wild West Fest On Fire

8/10/2019

8/11/2019

Zbilje, Medvode, 

*Pepsi WY State Championship BBQ & Bluegrass Festival

8/16/2019

8/17/2019

Worland, WY

*Smokin on the Rez BBQ and Music Festival (DAY 1)

8/23/2019

8/24/2019

Brandon, MS

*Montana Pitmaster Classic

8/23/2019

8/24/2019

Bozeman, MT

*Smokin on the Rez BBQ and Music Festival (DAY 2)

8/24/2019

8/25/2019

Brandon, MS

*Kora Kare for Kids Rind-In & BBQ Competition

8/24/2019

8/25/2019

Hiram, ME

*Blue Ridge BBQ & Brew Festival

8/30/2019

8/31/2019

West Jefferson, NC

Bands & BBQ at the Point

9/13/2019

9/14/2019

Carrillton, KY

Tri City BBQ Fest

9/20/2019

9/21/2019

Denison, IA

Bataille Sur La Sorgue

10/12/2019

10/13/2019

L'Isle-sur-la-Sorgue, 

*BBQ, Blues & Brews on the Bay

5/25/2019

5/26/2019

North Bend, OR

*Original SD BBQ Championship

5/31/2019

6/1/2019

Huron, SD

*Up In Smoke on the Square

5/31/2019

6/1/2019

Lincoln, IL

*Bring'n Home the Bacon

6/21/2019

6/22/2019

West Salem, WI

*Bring'n Home the Bacon (BACK YARD ONLY)

6/22/2019

6/22/2019

West Salem, WI

Kings of Q BBQ Cook-off and Festival

5/17/2019

5/18/2019

Ayden, NC

8th Annual Valley Veterans BBQ Competition

5/31/2019

6/1/2019

Valley, NE

*Smoke on the Plains Derby BBQ & Music Fest

6/7/2019

6/8/2019

Derby, KS

*Camp High Hopes Rib Fest(BACK YARD ONLY)

6/22/2019

6/22/2019

Sioux City, IA

Clayton BBQ Cook-off

7/12/2019

7/13/2019

Clayton, CA

*Dodge City Days Smokin Saddles BBQ Competition

7/26/2019

7/27/2019

Dodge City, KS

GOBS Que

8/9/2019

8/10/2019

Arlington, NE

*3rd Annual Hudson Bay Heritage Days BBQ Cookoff

8/17/2019

8/18/2019

DuPont, WA

Chillin & Grillin in the Glades

7/19/2019

7/20/2019

Wise, VA

Smoke and Fire Festival

8/17/2019

8/18/2019

Maldon, Essex, 

BBQ on the Bow

8/31/2019

9/1/2019

Calgary, 

 *Smoke On the Ohio (STEAK CONTEST)

9/13/2019

9/13/2019

Mt.Vernon, IN

*Mid  Atlantic BBQ Expo

3/8/2019

3/9/2019

Atlantic City, NJ

*Smoke on the Sand

5/31/2019

6/1/2019

Baldwin City , KS

*Flippin' Pigs of Peak BBQ Competition

6/14/2019

6/15/2019

Marquette, MI

*2nd Annual Cameron Elks BBQ Cook Off

7/12/2019

7/13/2019

Cameron, MO

Smoke in the Grove

7/26/2019

7/27/2019

Spring Grove, PA

Laurie Hillbilly BBQ

8/2/2019

8/3/2019

Laurie, MO

Madison Ribberfest BBQ & Blues Festival

8/16/2019

8/17/2019

Madsion, IN

*3rd Annual Halfway to St.Pats BBQ Contest

8/24/2019

8/25/2019

Emmetsburg, IA

Murphysboro BBQ Cook Off

9/20/2019

9/21/2019

Murphysboro, IL

Jim Beam BBQ Classic

10/4/2019

10/5/2019

Springfield, KY

The Smithfield Guinea Pig 

2/15/2019

2/16/2019

Indian Wells, CA

America's Finest BBQ State Championship

9/13/2019

9/14/2019

San Diego, CA

*The Best Dam BBQ Contest at Smithville Lake

4/12/2019

4/13/2019

Smithville, MO

The Best Dam Barbeque

5/24/2019

5/25/2019

Boulder City, NV

*Blues,Brews & Barbecue

6/7/2019

6/8/2019

Beardstown, IL

Bone Suckin Sauce Peak City Pig Fest

6/14/2019

6/15/2019

Apex, NC

BBQ an der Burg 2019

7/6/2019

7/7/2019

Geestland, 

Need BOD Approval

There is one conflicting event at this time. 

PeachTree, GA and Lafayette, GA 5/31-6/1

The two communities are 128 miles apart and both are first year events.

We reviewed the details and comparisons of other events North of Atlanta to South of Atlanta. Cornelia, GA and Barnesville, GA who had 26 and 25 teams respectfully.

Georgia has 307 active BBQ cook teams. Lafayette, GA is close to the TN line and should be able to draw from TN teams also who would doubtfully travel to South of GA. 

The committee recommends that both events be sanctioned. 

Sanctioning Committee Report

Sanctioning committee met vial teleconference on Wednesday, November 7, 2018.

We discussed one conflicting event.

We discussed the collegiate division and how this might apply to other educational bodies. 

We also discussed competition series events that might want to change turn-in times and potentially share category information/placing between categories. The consensus was that as a competitor series event, the organizer can dictate differences to the event as long as the scoring and judging integrity is upheld.

Marketing Committee Report

Marketing/Social Media KCBS October 2018

(Stats through 8/1/18 – 10/31/18)

 Web

         •           Total page views for October: 621,423

         •           Total Unique Users for October: 81.105

         •           Time per Visit: 4.34 minutes

 Great American Cookout Tour

         •           Major event stops completed: 19

2018 GAC tour has completed all stops, Duncanville, TX was canceled due to flooding all throughout the Dallas, Texas area.

Social Media, using KCBS, and GAC Facebook, Instagram and Twitter pages to promote KCBS-related events/promotion

         •           Twitter Followers: 16.482

         •           Twitter Impressions: 95,514

         •           Instagram Followers: 4,743

         •           Facebook total Likes: 85,851

         •           Total Audience: 105,436

         •           Facebook Impressions:  435,031

Facebook Post Clicks: 24,835

         •           Facebook Reactions: 1,979

Print Media Impressions for KCBS (Domestically) 17,943,883

KCBS Marketing Committee Meeting 

This months meeting continue discussion and planning of the KCBS World Invitational. We discussed ideas on trophies, social media presence, sponsorships and judges. We also had a conference call with the venue to discuss infrastructure. The next meeting is scheduled for November 28 at 7pm EST. 

International Committee Report

November 2018 International Board of Managers Report

The International BOM is studying the feasibility of establishing an International Board of Advisors from country regions where we have more than 100 members.  Presently, those regions include Canada, Europe and Australia.  The purpose of the International Board of Advisors is to help and advise the KCBS International Board of Managers in promoting the KCBS Mission internationally.  We expect to have the International Board of Advisors in place by the first of the year.     

Rules Committee Report

The Rules Committee met October 16th and the next meeting is November 20th. Several topics were discussed with the majority of the time spent discussing “mouthfeel.”  The Committee believes following should be added to the judges training and to the “script” for judge’s meetings at competitions with regards to helping define tenderness.

The bite and mouthfeel are the primary governing factors when determining tenderness of an entry. There should be some firmness to the meat without being tough or chewy.  The meat should not be mushy or dry.

If a motion is required for this change, please accept as a motion.  Additionally, the committee requests to have reps remind judges they “are” to taste the skin if presented on a chicken entry.

The committee was requested to review the existing backyard rules regarding the statement pertaining to Grand Champion and Reserve Champion. Other than adding “Grand” in between Reserve and Champion the committee believes the existing rule is clear and appropriate. The committee also believes the rest of the requirements are appropriate. The existing rule is below.

“Definition for Backyard Cook Team

A. Any member of the team who has not entered in and competed in more than twelve (12) sanctioned "Master Series" BBQ competitions in the past and;

B. Any person who has been a member of a team who has not been awarded a Grand Champion or Reserve Champion status in any KCBS Sanctioned "Master Series" competition and;

C Any member of the team who has competed in three (3) or less "Master Series BBQ competitions within the current competition year.

If any member of the team has entered in and competed in more than twelve (12) sanctioned "Master Series" BBQ competitions — in the past, they are ineligible to participate in the Backyard competition. Any person who was a member of a team who has competed in three (3) or less "Master Series" BBQ competitions within one (1) competition year may be considered a backyard cook and may declare or revert to such status. This includes the Chief Cook and/or Assistant Cooks. The only exclusion to this rule would be those judges cooking with a team to qualify for master judge status. Individuals who feel they have extenuating circumstances may appeal to the KCBS Sanctioning committed or their designee for reconsideration as a backyard cook. Those requests must be made in writing within 90 days of the competition in question.

The purpose is to ensure a level playing field in the cooking competition. The Cook Team cannot have been compensated as a Pro BBQ Restaurant or Caterer.”

Closed Session Topic:  Apparent violation of rule 6.

CBJ Committee Report                               

KCBS CBJ Committee Minutes held on October 29, 2018  7 pm

Members Present: Dennis Polson, Chair; Jason Cole, Co-chair; Linda Polson, Recording Secretary; Ralph Williams, Maxine Kilgore, Frank Gonzales, Debbie & Bill Gage, Marge Plummer, Jon Amedei, Brian DeCoud, and Carolyn Wells, KCBS Executive Director.

Dennis opened the meeting and said that the CBJ committee has been asked to develop criteria for a Master Certified Table Captain designation. Dennis and Carolyn explained the rationale for the request. 

The committee discussed at length several possible criteria requirements. Some items were approved by the committee. However, there were some items that committee members would like to research and give further consideration. Those items were tabled  until the next meeting.

The meeting adjourned at 8:25 pm. The next meeting is scheduled for November 26th at 7 pm CDT.

Linda Polson

Recording Secretary

Response to member email: request a change in the master judges test be made so that everyone is told the correct answers for questions that they got wrong.

Rep Committee Report:

There was no Rep Committee meeting held in October.

Two more reps completed their training and a report will be given to the BOD in closed session.

I would like to discuss the judge seating program with a possible motion to be made after discussion.

Technology Committee Report

Submitted a request for work on KCBScore to the Executive committee. ParkRoad negotiated the adjustments and costs.

Demonstrated the platform to the Executive Committee and will be scheduling a demonstration with the entire board before sharing with select organizers.

December 17-21 will be the go-live timeframe for the new platform. ParkRoad in addition to board members will be onsite during the transition.

Discussing a communication strategy to share website and platform improvements to the membership base. 

Strategic Planning Committee Report

No Report

Banquet Committee Report

No Report

Membership Committee Report

Active Members 18710

New Members 217

New from CBJ Class 40

Renewed Members 715

Non- Renewed 353

New from Website 139

Total Lifetime Members 1795

International Members 1648

Countries Represented 33

Members “auto” renewed 851

During this months meeting we discussed the following,

Referral reward program - We found out we have an existing program that pays any member $5 for each new member they refer.  We are looking to make his program visible when we start the new web platform.  On hold for now.

Getting lapsed members to renew their membership.  We would like to go back 2 years on lapsed members and offer them a chance at a prize drawing if they renew.  We have various products from our sponsors we can use for this purpose.

Nominating/Election Committee Report

For the 2018 KCBS election, we received 19 nominations of which 17 people accepted. 2 people withdrew their names for consideration. 

The following members will be included on the 2019 KCBS ballot for the 5 open seats. 

David Miller

Robert Stouffer

Benny Adauto

Arlie Bragg

Myron Berry

J Clair Witwer

Ann Hurst

Bill Moon

Jason Hardee

Candy Weaver

Randy Bigler

David Qualls

Haymo Gutweniger

Richard Fergola

Forrest Bruce

Education/Communication Committee Report

We did not have a phone conversation meeting this month as it fell on Election Day.

Building Committee Report

There will be an update on both the new and the old property

Philanthropy Committee Report

Philanthropy fundraiser was held on November 4 at Boulevard Brewery. Board members Bowman and Polson were in attendance and report that the fundraiser was a success/profitable and has great potential and a promising future.

Old Business

TOY Committee - As posted on คาสิโนออนไลน์มือถือ www.dorangeville.com on October 25, 2018: Teams, the KCBS Board of Directors would like your feedback on the possibility of changing the max bonus points for Team of the Year from 35 to 45. This will be discussed at the next BOD meeting on November 14th, 2018. Continuing discussions on team of the year with motion to follow.

Deputy Director update - Closed session

Arlie Bragg - I propose that we take the BullSheet digital January 1 it’s already been voted on so let’s get this thing rolling out January 1. Financial documents have been provided that just show costs, not distribution or amounts. 

Carolyn Wells will gather factual data concerning number of paper bull sheets distributed and true costs of publishing. Postponed until November meeting.

New Business

Phillip Brazier - I would like to discuss the judge seating program with a possible motion to be made after discussion.

Closed Session Agenda

Executive Committee Report

Closed Session Topic:  Apparent violation of rule 6.

Deputy Director discussion

Motion to move into closed session

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